Privacy Policy

November 2013

Scope and application
This privacy policy applies to the K&L Gates Alumni Network site (www.alumni.klgates.com) hereafter referred to as the "Alumni Site". This Alumni Site is administered by Conenza, Inc., an unaffiliated service provider, on behalf of K&L Gates LLP.

Use of the Alumni Site implies acceptance of this Privacy Statement
The information you provide on this site as a user is used by Conenza and K&L Gates for the purpose of administering your membership and use of the site as a member of the K&L Gates Alumni Network. This website is located and primarily operated in the United States of America. Your personal information will be collected and used in accordance with the terms of this Privacy Statement and applicable data privacy laws.

Your privacy on the Alumni Site
We want you to feel secure when visiting our site and are committed to maintaining your privacy online. Please read this Privacy Statement to understand how your personal data will be treated as you use this site. This Statement may change from time to time so please check back periodically.

The Alumni Site is a private site available only to alumni, former interns and employees of K&L Gates. Please do not give out your username or password to anyone. If you know of an alumnus looking to get access, please ask them to register at the site. In addition, please respect the privacy of other Alumni members and do not give out personal data obtained from the site to anyone.

Please keep in mind that whenever you voluntarily disclose personal information online - in the optional fields in your profile, through email, or in chat areas - that information may be accessible to the rest of the alumni community. K&L Gates cannot be responsible for any misuse of such information by others, including any unsolicited messages you may receive as a result of providing information on this site.

You have control over contacts you make on the alumni site. The data that your contacts can access is controlled by your privacy settings. You can select to make information in your profile visible to just your contacts or to all users of the Alumni Site.

Finally, activity feed functionality will be added to the Alumni Site in a future release. Activity feeds highlight activities you take on the Alumni Site such as adding a new contact, submitting a news article, or joining a group. You can select who sees your different types of activities feeds by updating your privacy settings.

What information do we gather?
The Alumni Site collects personal data when you directly give it to us, such as when you register. During registration and profile set-up, we require that you provide your name and email address. In addition, your user profile offers you the opportunity to provide a wide range of additional information, including postal address, current occupation, industry, education, and personal and business interests. The more information you volunteer (and the more accurate it is), the better we are able to customize your experience. However, please supply only information that is relevant for the stated purposes of this website. We may keep a record of the following types of information:

  • correspondence between you and the Alumni Site,
  • information you post on the Alumni Site, such as on the chat pages,
  • responses to online surveys that we use for research and quality control purposes, and
  • IP addresses, which are collected indirectly through our website technology and used for system administration purposes.

On pages where the Alumni Site collects personal information we will include a link to this privacy policy.

Transfer of your personal data
We may transfer your personal data to countries outside of the European Economic Area, including the United States, in accordance with this policy and applicable laws. When we transfer your information to an agent or service provider located in another country, we will make sure that they agree to apply the same levels of protection as we are required to apply to your information and to use your information strictly in accordance with our instructions.

How do we use your personal data?
The Alumni Site will use your personal data for the following purposes:

  • To enable other users to search for and locate you via the directory.
  • Primarily, to provide our users with a customized experience on our site, including personalization services such as News and Events and interactive communications.
  • To research and analyze our users' demographics, interests and behavior in an aggregated form to better understand and serve our users and improve our site and its offerings.
  • To contact you periodically with communications about events, publications or employment opportunities with K&L Gates, which we feel might interest you, unless you ask not to be contacted. You will have an opportunity to opt out of receiving further messages.
  • To share with other internal K&L Gates systems, specifically our internal contact relationship management repository (InterAction).
  • We may also use data for other purposes, which we would always describe to you when we collect the information.

With whom does the Alumni Site share my information?
As a global organization, data that Conenza collects and then shares with K&L Gates may be transferred internationally within our worldwide organization, in accordance with this privacy policy, terms of use or as otherwise communicated from time to time and in relation to the alumni program. The Alumni Site does not sell or rent your personal data. We will not disclose any of the personally identifiable data you provide to this site to third parties, except:

  • when required by law or a court of tribunal of competent jurisdiction, or
  • in special cases when this is necessary in order to identify, contact or bring legal action against someone who may be violating our Terms of Service or may be causing injury to or interference with (either intentionally or unintentionally) someone else's rights or property.

What are my choices and rights in relation to my personal information?
When you register, your name appears in the Alumni Directory and is visible to other registered members of the K&L Gates Alumni Network. When you complete your profile following registration, or at any point afterwards, you may choose which pieces of information are visible in the directory. You are entitled to know what information Conenza or K&L Gates hold about you and to have access to that information. You can access, edit or correct the information in your profile at any time.

You can choose not to receive any communications from us about events or publications we feel might be of interest to you. However, so long as you are a registered user of the site, you may not opt-out of receiving communications related to the administration of your membership - e.g. notifications about changes in service, etc.

Finally, you can ask us to delete or deactivate your user account. If you choose to deactivate your account, we will delete any residual information after a reasonable time, unless otherwise required by law.

You can exercise these rights and choices by contacting us at:

K&L Gates
Attention: Alumni Relations
925 Fourth Avenue, Suite 2900
Seattle, WA 98101
Telephone: +1.206.623.7580
alumnisupport@klgates.com

What about sensitive personal data?
We do not collect sensitive personal data through this site. 

What security precautions are in place to protect the loss, misuse, or alteration of my information?
Your user account information is password-protected so that only you, Conenza and K&L Gates have access to this personal information.  Please do not divulge your password to anyone.

We take appropriate steps to maintain the security of personal data collected via this site. You should understand that the open nature of the Internet is such that information and personal data may flow over networks connecting you to our systems without security measures and may be accessed and used by people other than those for whom the data is intended.

Our site may, from time to time, contain links to resources and sites outside the Alumni Site. If you follow a link to any of these sites, please note that these sites have their own privacy policies and that we do not accept any responsibility or liability for these policies or sites. Please check these policies before you submit any personal data to these sites.

Cookies

What are cookies and clear GIFs?
As part of offering and providing customizable and personalized services, this site uses cookies and clear GIFs to store and sometimes track information about you. Cookies are text files containing small amounts of information which are downloaded to your computer or mobile device when you visit a site. Cookies are then sent back to the originating site on each subsequent visit, or to another site that recognizes that cookie.  Clear GIFs, also called "web beacons" or "web bugs", are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of users. In contrast to cookies, which are stored on your hard drive, clear GIFs are embedded invisibly on site pages and are about the size of the period at the end of this sentence. For the purposes of this privacy policy, both cookies and clear GIFs are referred to as “cookies”. Cookies are useful because they allow a site to recognize a user’s device. Cookies do a lot of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience. You can find more information about cookies at: www.allaboutcookies.org and www.youronlinechoices.eu. The cookies used on this site have been categorized on the basis of the categories found in the ICC UK Cookie guide issued in April 2012. A list of all the cookies used on this site by category is set out below.

What cookies do we use on the Alumni Site?
Strictly necessary cookies – These cookies are essential in order to enable you to move around the site and use its features, such as accessing secure areas of the site. Without these cookies services you have asked for cannot be provided.

Performance cookies - These cookies collect information about how visitors use a site, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don't collect information that identifies a visitor. All information these cookies collect is anonymous and is only used to improve how a site works.  This Alumni Site uses Google analytics tracking cookies, which are used to track analytics of site use, including pages viewed and whether the individual is a new or repeat visitor.

Functionality cookies - These cookies allow a site to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. We may use information collected from our cookies to identify user behavior and to serve content and offers based on your profile. In some cases we pass this information on to others within K&L Gates for marketing or analysis purposes. In most cases we will not be able to track individuals by name, only if a user is a registered user will we associate the cookie information with a named individual. These cookies cannot track your browsing activity on other websites. With respect to this Alumni Site, we will utilize Conenza tracking cookies (authenticates the user by log-in details and remembers language selection) and Social login cookie (remembers when someone has previously used social log-in).

What if I don’t want cookies?
By using our site you agree that we can place cookies on your device as explained below. If you want to remove existing cookies from your device you can do this using your browser options. If you want to block future cookies being placed on your device you can change your browser settings to do this. For more information on managing cookies see www.allaboutcookies.org/manage-cookies/, Current “Do Not Track” initiatives are not recognized by our site.

Please bear in mind that deleting and blocking cookies will have an impact on your user experience as parts of the site may no longer work. Unless you have adjusted your browser settings to block cookies, our system will issue cookies as soon you visit our site, even if you have previously deleted our cookies.

Turning off cookies will also prevent any web beacons from tracking your user activity on our site. The web beacon will still account for an anonymous visit, but your unique information will not be recorded.

Contact Information
If you have any questions in relation to this policy or the use of your personal information, please contact us at:

K&L Gates
Attention: Alumni Relations
925 Fourth Avenue, Suite 2900
Seattle, WA 98101
Telephone: +1.206.623.7580
alumnisupport@klgates.com

Conenza, Inc.
Attention: Legal Department
1932 First Avenue, Suite 607
Seattle, WA 98101
Telephone: +1.206.792.4247